Unlock Advanced Sales Insights with Business Central Sales Reports

April 5, 2024
8 min read
Business Central Sales Reports

Sales performance is an essential engine of growth and competitiveness for businesses of all sizes, directly influencing profitability, market share, and customer engagement. A sophisticated sales management framework is crucial for maintaining an accurate and dynamic understanding of sales activities, ensuring companies can adapt swiftly to market changes and customer preferences.  

Implementing a top-tier ERP solution like Microsoft Dynamics 365 Business Central marks a significant step toward achieving a holistic and proactive sales management strategy. But the challenge lies in how businesses harness and interpret the vast array of sales data generated daily. While Business Central comes equipped with comprehensive standard sales reports, these out-of-the-box report templates are difficult to format and customize for the average salesperson.   

The ability to customize and delve deeper into these sales reports is not just a technical necessity but a strategic asset. By enhancing the granularity and applicability of sales data, companies can unlock nuanced insights that drive more targeted and effective sales strategies.

This blog post will unveil how leveraging detailed Business Central sales reports can transform your sales strategy, offering a roadmap for businesses to navigate through the wealth of data toward actionable intelligence. With these enhanced reporting capabilities, sales teams can fine-tune their tactics, respond proactively to emerging trends, and forge stronger connections with customers – all of which are pivotal in steering a business in the direction of greater success in today’s competitive environment.

Challenges in Creating Comprehensive Business Central Sales Reports

Business Central provides several standard sales report templates, but leveraging them effectively can be challenging for sales teams. The complexity and inflexibility of these out-of-the-box reports demand significant time, resources, and technical know-how, often making it difficult to obtain detailed and actionable insights.  

Sales teams frequently encounter obstacles such as integrating diverse data sources, customizing reports to specific strategic needs, and interpreting complex data sets. The ability to customize and delve into detailed sales data is crucial for strategic decision-making. Without this capability, organizations might rely on generic or incomplete information, potentially overlooking critical insights and opportunities. Thus, while Business Central’s standard reports are a starting point, the real benefit comes from adapting these tools to generate in-depth, customized sales reports that drive informed decisions and strategic actions. 

So, what makes Business Central sales reports so challenging to tailor and utilize effectively? Here are the key reasons:

  • Complex Data Integration: Consolidating sales data from various sources and formats can be cumbersome, leading to potential inaccuracies.
  • Insufficient Customization: The inability to fully customize reports to meet specific business needs can limit the usefulness of the data presented.
  • Resource-Intensive: Generating detailed and comprehensive reports can be resource-intensive, requiring significant time and effort.
  • Learning Curve: Utilizing Business Central’s advanced reporting features effectively may require specialized training or expertise.
  • Access to Real-Time Data: Obtaining up-to-the-minute sales data can be challenging, yet it’s essential for timely and informed decision-making.
  • Deriving Actionable Insights: The ultimate challenge lies in interpreting the data to extract actionable insights that can drive strategic business decisions.
Learn How to Go Beyond Business Central Standard Reports Read Now

Streamlining Sales Report Generation in Business Central

The key to effectively building and customizing sales reports lies in adopting third-party reporting software that overcomes the inherent limitations of Business Central’s native tools. 

Business Central users have a plethora of third-party reporting and analytics options to choose from, tailored to various business requirements, reporting needs, and available technical expertise. However, many of these solutions are legacy tools initially developed for Microsoft’s on-premise ERP systems, which may not offer the speed and efficiency required for modern, fast-paced business environments. For real-time access to comprehensive sales data within Business Central, along with related data from extensions and other modules, a cloud-first reporting solution like Cosmos is essential. 

Cosmos delivers a cohesive and user-friendly reporting environment for creating and customizing sales reports, adjusting data models, administering users, and distributing insights, all without the need for deep technical knowledge or understanding of the data architecture. Diverging from traditional on-premise reporting tools, Cosmos incorporates a robust data warehouse that aggregates and refines data from diverse sources, streamlining it for enhanced reporting and analytics. Its integration with Microsoft Azure Active Directory facilitates straightforward login using Microsoft Business Central or Office credentials, enabling users to immediately commence report and dashboard creation in Excel or Power BI

Cosmos offers governed data, an intuitive Excel interface, and self-service data visualization, simplifying report generation for Business Central users. This empowers them with the resources required for rapid operational analysis, informed decision-making, and immediate access to insights, all designed to enhance the effectiveness and agility of sales teams.

Maximizing Sales Insights: 8 Essential Reports in Cosmos Business Central

To streamline the report generation process and provide immediate insights into your sales operations, Cosmos features a series of pre-built sales reports within Business Central. These reports are easily customizable and designed to offer valuable perspectives on various aspects of your sales performance right from the start. They require no intricate setups or programming, ensuring they can be easily tailored to fit your specific needs while seamlessly integrating with your Business Central data. 

It’s worth highlighting that our development team consistently enhances and expands our collection of pre-built reports. As of now, we offer eight crucial sales-specific reports to empower your business with actionable intelligence right from the start:

1. Customer Sales by Month

This report shows all the customers that have had sales for the year that the user selects, along with months going across columns. The user is shown the total sales for each customer for each month in the body of the report.

2. Customer Sales by Year

Shows all customers that have had sales for the year range that the user selects, along with years going across columns. The user is shown the total sales for each customer for each year in the body of the report.

3. Customer Sales Comparison

Shows all customers that have had sales for the year range that the user selects. Also included are the preceding year’s sales numbers and a year-over-year change in both amount and percentage.

Customer Sales Comparison Report in Cosmos

4. Monthly Sales by Salesperson

Shows each salesperson that had sales in the date range the user specifies, along with all customers associated with each salesperson during the date range. The user is shown months going across columns along with the sales for each customer for each month in the body of the report.

5. Open Sales Order Summary

Shows all outstanding sales orders grouped by salesperson. For each order, the user is shown the order number, customer, number of lines, original order amount, and the outstanding order amount.

30 Business Central Reports You Should Be Using Today View Report Library

6. Quarterly Sales by Salesperson

Shows each salesperson that had sales in the date range the user specifies, along with all customers associated with each salesperson during the date range. The user is shown quarters going across columns along with the sales for each customer for each quarter in the body of the report.

7. Sales by Salesperson Summary

Shows each salesperson that had sales in the date range the user specifies, along with all customers associated with each salesperson during the date range. The user is shown details for each customer along with sales for the period in the body of the report.

Sales by Salesperson report in Cosmos

8. Item Sales Comparison

Shows all items sold in the year range that the user specifies, along with each year listed out in columns. The user is also shown the year-over-year change for both amount and percent. 

Utilizing comprehensive Business Central sales analysis reports can significantly transform your approach to sales management. The 8 reports outlined above do more than just summarize data; they offer valuable insights that empower sales teams to make well-informed, data-driven decisions. By accessing and analyzing these detailed reports, teams can gain a deeper understanding of their sales cycles and operations, enabling them to tailor their strategies based on solid evidence and trends.

Expand Your Reporting Horizons

If you find it challenging to access the sales data and reports you need from Business Central, consider exploring Cosmos for a solution. Our user-friendly, centralized cloud platform is specifically designed for Business Central users, making it straightforward to create, modify, and customize sales reports with just a few clicks. Whether you’re looking to understand your sales cycle better or need to tailor your reporting tools to fit unique business requirements, Cosmos can simplify the process for you. 

Experience how Cosmos can transform your reporting processes by providing quick and efficient access to essential sales data.

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